How a Mobile Attendance Boost Your Business Efficiency On Day to Day Basis

Logo
Industry
Transportation
Challenge
If the mechanic failed to complete the oil change, it would disrupt the schedule and the price that the client has to pay become more expensive
Solution
Utilising mobile attendance application to gain data in managing business operation becomes the key to achieve business efficiency

Overview

Employees are the best asset that a company has. Therefore, managing its assets is compulsory. In ensuring their presence for the company, the employee attendance record is the confirmation tool for the HR department to handle this issue. The company can analyse their performance through the recorded attendance stored in the database. This database recording and storing is called Human Resource Information System (HRIS).

If we viewed the HRIS evolution since early 2000, it has evolved from an offline Microsoft Excel database to an online database private software. The online database type becomes an emerging tool that can be utilized unlimitedly via any form of technology and device, especially a smartphone. The ownership of a smartphone nowadays has allowed people to do everything on their mobile devices. This includes making HRIS running effectively in the hands of every employee, such as a mobile attendance feature.

The Difficulty Of Working Time Measurement

Working time is crucial when it comes to efficiency because it relates to the cost that the company has to compensate. It implies that managing cost and time would be essential to achieve efficiency. The level of efficiency can be maintained until the individual level. It says indirectly that every employee is contributing to the effectiveness of the business process. That level of efficiency can be determined by their productivity based on day to day data basis.

Based on one of our clients, PT ALUN, who sells spare parts, vehicle maintenance service, and remanufactured machines, has realized the importance of real-time data. They considered it an essential value, and data integration is the most powerful tool to create accurate decisions and policies. After considering several options, they found that mobile attendance features by WMS can provide a solution to gain real-time data in supporting their business operations.

Collecting Data to Boost Efficiency: Fieldwork Case

PT. ALUN has set that changing a truck’s lubricant with a capacity of 13,5 liters would usually take a certain time. If the mechanic failed to complete the oil change, it would disrupt the schedule and the price that the client has to pay become more expensive than it has agreed in advance. In this situation, they have been utilizing WMS as their method in analysing the productivity of its employees. They could work on job-site and mostly outside Jakarta. The multiple record attendance feature to analyse the employees’ timing to finish their tasks.

In running the business, PT ALUN sets the maximum and minimum time for the field officer to maintain the job and the timing. It also correlates to the price that the clients have to pay. Also, the cost that they have to spend on paying the mechanic. Hence, the purpose of balancing these two business keypoints is to help the company to draw the point of efficiency. This matter is where the feature comes in handy. In the process of oil changing, the management decides a rule for its staff. The mechanic must tap a clock-in when beginning the process and clock-out when it finished. It means that the worker requires to upload 2 pictures as proof.

They also have to input some remarks to state the actual activity that they are performing after submitting the image. The data are sent to the WMS dashboard. The administrator who holds access to the dashboard may monitor the precise location, timing accuracy and avoid possible fraud.

In reflecting from the case of PT ALUN, the variations of fieldwork it has are measurable, the engineer of WMS application may reconsider to provide a more specific pre-set plan for a fieldworker to give more effortless experience in its interface. Thus, achieving another level of efficiency in the future can be a path to gain more users of the application.

Future Development Based on a User Experience

The feature that WMS provides, which called multiple record attendance, has allowed PT ALUN to build data that have supported its business process. It is a proven concept that enables a company to monitor its business performance and to reach efficiency in its operations. We see the realization that fieldwork is different from in-office work in terms of its operation on a day to day basis. This means a future development may be needed to advance the fieldwork monitoring since the WMS app was designed initially for in-office mobile attendance records.

In reflecting from the case of PT ALUN, the variations of fieldwork it has are measurable, the engineer of WMS application may reconsider to provide a more specific pre-set plan for a fieldworker to give more effortless experience in its interface. Thus, achieving another level of efficiency in the future can be a path to gain more users of the application.